XWiki vs Drupal

XWiki provides management tools to improve the cooperative environment of an organization, with a centralized view on solving needs such as Knowledge Base, Procedures Management, Extranet and Communities, Digital Workplace and Custom Projects.
Logo XWiki Open Source
Logo Alfresco


As Open Source software, XWiki and Drupal each offer a version of the product, free and entirely accessible to anyone. In terms of pricing, XWiki makes available 4 plans to choose from, starting as low as 1.00 EUR/user/month and including all extensions and apps (plus specialized support) from the Silver plan upwards (3.00 EUR/user/month). Drupal costs, on the other hand, are quote-based.

Comparison between XWiki and Drupal

In terms of technology and features

Open SourceYesYes
DeploymentOn-Premise | CloudOn-Premise
OSAny platform supporting JDK 1.8 or higherLinux, Unix, Windows, OS X
Programming languageJavaPHP
Costs scheme Free | Monthly payment | Annual Subscription | Quote-based Free

  • Wikis
  • Knowledge base
  • Intranet
  • Extranet
  • Procedures
  • Digital Workplace
  • Discussion boards

  • Content Management
  • Website Management

  • Import (Confluence, SharePoint, Lotus Notes, MediaWiki, DocuWiki and others upon request)
  • PDF Export
  • Comments and Annotations
  • Access Rights Management
  • Publication workflow Application
  • Versioning and version history
  • Security features

  • Comments and Annotations
  • Access statistics and loggin
  • Access control restrictions (user roles, IP addresses)
  • Multi-site support
  • OpenID support
  • Workflow tools
  • Security features

  • Customizable navigation
  • Advanced search engine
  • Real-time editing
  • Notifications
  • Flash Messages
  • Tag Cloud
  • Rich Text Editor
  • Notes
  • File Manager
  • Calendar
  • Forum
  • Polls
  • Dynamic Livetable
  • App Within Minutes
  • Ideas Application
  • Meeting Application
  • Diagram Application

  • Multi-level menu system
  • RSS feed and feed aggregator
  • Descriptive URLs
  • Rich Text Editor
  • Forum
  • Polls
  • E-forms
  • User profiles
  • Audio content
  • Video content
Supported Integrations
  • LDAP
  • Microsft Active Directory
  • Google Apps
  • Microsoft Office
  • Atlassian JIRA
  • Elastic Search
  • ONLYOffice
  • Kibana
  • Azure
  • Piwik
  • Google Analytics
  • KISSMetrics
  • Magento
  • UPS Shipping
  • Amazon SES
  • Zendesk
  • Salesforce
  • Meditouch
  • Marketo
Customer SupportPhone | Ticket | TrainingOnline | Email | Training
Translationsin over 40 languagesin 94 languages

In terms of usage: CMS vs Wiki

While they share plenty of similarities, XWiki and Drupal provide distinct usages. XWiki is the next generation wiki solution for information management and collaboration. It is an extensible platform that allows you to create online collaborative tools. Meanwhile, Drupal is a general-purpose Content Management System empowering website creation. XWiki is suitable for enterprises of all sizes and can adapt to your evolving needs. Drupal, however, is pushing towards complex experiences, which smaller businesses might move away from.

Drupal is a platform combining CMS elements, forums, wikis and blogging. Together, these create a multi-purpose modular system that you can use for Communication, Publication, and E-commerce. Similarly, XWiki enables you to create collaborative content. You can easily comb through the information with the help of livetables, filter data based on a particular field or even search by tags. The three supported editors along with features such as office document import, PDF export, and file attachments can ease your experience with the tool. XWiki also provides its data model to help you connect everything, even unstructured data, and create a collaborative workspace. Because we are serious about privacy and security, XWiki has set in place features that ensure the safekeeping of your files. Besides the complex rights management feature allowing differentiated access on a user basis, all login credentials are securely encrypted.

In terms of customization abilities

Both XWiki and Drupal can be extensively customized. Drupal proposes over 40,000 modules to extend its functionality. Similarly, XWiki comes with over 750 apps and extensions, making it easy for you to tailor it to suit your specific needs. Perhaps the most noticeable discrepancy between XWiki and Drupal lies in the accessibility to end-users with little to no technical background. Drupal is not a beginner-friendly platform and has a long, steep learning curve. It is targeted more towards developers, requiring extensive coding to become a powerful site. XWiki, on the other hand, is more permissive and your usage with it, intuitive and straightforward. You don't have to be an experienced developer to leverage its features and capabilities. You can use it right off the bat, start with a simple knowledge base then improve it to undertake more intricate projects. You can also create your own apps with App Within Minutes, a tool built for non-technical users. Its aim is to help you tackle specific business needs through unique, custom solutions.

Even if you might want to start with XWiki as it is or need extensive customization, our team of professionals can support you every step of the way. We know every business is unique, which is why XWiki can be deployed both on Cloud or on-premise and is made to adapt to your needs. As told by our clients, XWiki is "the smart way to deal with text and data. As a platform, you can expand it with functions that make sense to input, link, display, report, and pretty much everything you need to do with your information to achieve your business outcomes." You can read more about this on our references page.

In terms of flexibility and extensibility

XWiki is developed thinking of extensibility, adaptability, and flexibility. Our belief is that software should adapt to its user and not the other way around. As such, XWiki provides fine-grain access to virtually every element through its API. Built to scale and extend, it fosters transparency and encourages customization. You are free to tweak the source code and approach particular problems as you see fit. Similarly, Drupal's API offers flexibility to developers, but basic website installation and administration require no programming skills. The basic CMS functionality it proposes saves the time and resources involved in developing and testing such software from scratch.

XWiki is a full development platform. You can customize it to suit any of your needs, be it as Intranet, Extranet or even as a website. It is actually possible to achieve CMS with XWiki - visuals can be personalized, fine rights management make it possible to differentiate between administrative sections and public ones so only allowed users can publish or modify the website's content. However, CMS with XWiki is best suited when the CMS requirements are light and there is a desire to use a single tool inside the enterprise. From the appearance of the wiki to building custom apps, with XWiki you are given a broad range of possibilities in terms of adapting your solutions. The sky is the limit, so you can think beyond the standard extensibility features such as plugins, structure, and UI. Your XWiki instance can become anything you need it to be in order to meet organizational, collaboration or information management needs.

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